An effective annual review is crucial for any serious shopping agent user. By leveraging the data within your USFANS spreadsheet, you can transform raw transaction logs into actionable insights, optimizing your future purchasing strategy and spending.

1. Preparing Your Data for Analysis

Begin by exporting or consolidating your yearly order data from your USFANS account into their standard spreadsheet format. Ensure the data range covers a full calendar or fiscal year for consistency. Key columns to verify include:

  • Purchase Date & Order ID:
  • Item Description & Category:
  • Item Price, Shipping Cost, and Total Paid:
  • QC Status (Accepted/Rejected) & Refund Amount:
  • Logistics Method & Final Delivery Date:

2. Summarizing Yearly Data to Identify Purchase Patterns

Use pivot tables or basic formulas to categorize and summarize your spending.

  • Spending by Category:
  • Spending by Month:
  • Average Spend per Order/Item:

These patterns answer: What did I buy, when did I buy it, and how much did I typically spend?

3. Analyzing QC Trends and Refund Frequency

The QC (Quality Control) data is critical for assessing agent performance and product risk.

  • QC Rejection Rate:
  • Reasons for Rejection:
  • Refund Frequency & Amount Recouped:

This analysis helps you minimize risk and maximize value

4. Evaluating Logistics Efficiency Improvements

Shipping is a major variable in cost and time. Analyze the logistics columns to identify efficiencies gained over the year.

  • Cost per Gram/Kg by Shipping Line:
  • Average Delivery Time by Line & Season:
  • Parcel Consolidation Efficiency:

The goal is to answer: How can I get my items faster or cheaper without compromising reliability?

5. Synthesizing Insights for the Coming Year

Compile your findings into a brief strategic summary:

  • Budget Allocation:
  • Seller/Item Sourcing:
  • Logistics Strategy:
  • Agent Utilization:

By systematically reviewing your USFANS annual data, you move from being a passive buyer to an informed, strategic shopper. This annual audit not only saves money and time but also significantly improves your overall sourcing experience.